Privacy Policy


Introduction

Collective Mind Pty Ltd. ("CMP") reserves the right to change this Privacy Policy from time to time at its sole discretion and without sending notice to you, so you should review this Privacy Policy periodically. The effective date of this notice and any revised or changed notice may be found on this page, on the bottom left corner of the notice. Any changes will be effective only after the effective date of the change and will not affect any dispute arising prior to the effective date of the change.

If you are an individual user and your employer purchased the service to which this Privacy Policy applies, all of the information described in this Privacy Policy is subject to your employer’s policies regarding deletion, encryption, export, monitoring, passwords, and retention of data associated with the service.

Information We Collect
How We Use Information
Information We Share
Tracking
Encryption
Limitation of Liability
Process for Review and Changes
Your Choices [Your California Rights]
Children and Minors
Additional Rights
Contact Us

Information We Collect


CMP’s policy is to protect the confidentiality of the individually identifiable information that you provide, and we limit access to that information only to those with a need to know. CMP collects the information described in “Computer Information” from you. In addition, if you choose to complete certain forms or send us requests, you will be asked to provide the following information: full name, phone number, and e-mail address.

If your employer contracts for CMP’s consulting services, in order for CMP to complete the services, you may be asked to provide: (A) identifiers such as a real name, postal address, unique personal identifier, internet protocol address, email address, or other similar identifiers; (B) characteristics, such as age, sex, national origin, marital status, number of children, or others; (C) biometric, health, and medical information, such as heart rates, sleep patterns, physical measurements, psychometrics, saliva and stool and blood testing; (D) Internet or other electronic network activity information, including, but not limited to, information regarding your interaction with an internet website, application, or advertisement; (E) geolocation data; (F) audio, electronic, visual, thermal, olfactory, or similar information; (G) professional or employment-related information; (H) education information; and (I) inferences drawn from any of the information identified in this subdivision to create a profile about you reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes. CMP will not sell this information, and will only provide it to the contracted employer and/or service providers who have a need to know in order to provide testing services or similar services to CMP and/or your employer, or as provided in the “Information We Share” section below.

Computer Information

CMP logs your current Internet address (this is usually a temporary address assigned by your Internet service provider when you log in), the type of operating system you are using, and the type of browser software used. In addition, CMP may keep track of what portions of this Site you are visiting. CMP aggregates this information to help CMP improve or create a better experience for users of the Site. For example: CMP may upgrade those parts of the Site that are heavily visited.

Our website automatically records website usage information that we analyze statistically to track operational problems, to prevent fraud and to improve the effectiveness, security and integrity of the site. We do not use this information to track or record information about individuals. We will disclose this information to third parties only in aggregate form or as may be required by law. For each page that you visit, we collect and store the following technical information in what is called a web server log file:

  • Date and time of access
  • URL address of the CMP webpage visited
  • Internet domain and IP address from which our website was accessed
  • Type of browser and operating system used to access our site (if provided by the browser)
  • URL address of the referring page (if provided by the browser)
  • Completion or success status of the request for a web page or other on-line item
  • File size of the webpage visited
[The Site uses third-party analytics tools (e.g., Google Analytics, provided by Google Inc.) to collect and process data (including Personal Information) about your use of the Site, including when you visit the Site, URLs of the websites that you visit prior to visiting the Site and when you visit those websites, and IP addresses assigned to the devices from where you access the Internet. Analytics providers may set and read cookies to collect this data and your web browser will automatically send data collected by those cookies to the analytics providers. The analytics providers use this data to provide CMP with reports that CMP will use to improve the Site’s structure and content. For more information on how Google uses collected data, visit Google’s Privacy Policy and Google’s page on "How Google uses data when you use our partners' sites or apps". To prevent this data from being used by Google Analytics, follow the instructions to download and install the Google Analytics Opt-out Browser Add-on for each web browser you use. Using the Google Analytics opt-out browser add-on will not prevent CMP from using other analytics tools and will not prevent data from being sent to the Site itself or to Google. For more information about how Google Analytics uses cookies to measure user interactions on websites, visit Google Analytics Cookie Usage on Websites. You may disable cookies as discussed above, but that may impact your use and enjoyment of the Site.]

Cookies

A cookie is a piece of information that a web site sends to your computer, which is stored in a file on your computer’s hard drive. A cookie does not tell us your individual identity unless you have chosen to provide it to us. Most cookies expire after a defined period of time.

Using the settings of your Internet browser, you can configure your browser to accept all cookies, reject all cookies, notify you when a cookie is set, or delete cookies that have already been set. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences. You are always free to decline our cookies if your browser permits, however, if you choose to turn off cookies, you may not have access to many features that optimize your browsing of our Site, and some of our services may not function properly. You may at any time delete any cookies set by using the relevant option of your Internet browser or by deleting the cookies on your hard drive. The site www.allaboutcookies.org includes instructions for managing cookies on many commonly used Internet browsers, or you may consult the vendor documentation for your specific software.

Information Collected from Other Sources

CMP may also acquire personal information from other sources who have the right to provide such information to CMP. For example, CMP may acquire 360 feedback from other colleagues in the business to inform their coaching program, or CMP may acquire address information from these sources to validate or update your address or to prevent fraud; demographic and lifestyle information to help CMP analyze our business’s performance or improve the Services; and information about your online and offline transactions and purchases to help CMP analyze or improve the Services. CMP receives personal information, such as your name and email address, from business partners when you participate in joint marketing promotions, events, transactions, or similar interactions with third parties with whom CMP has a joint venture or similar business relationship. The categories of sources that provide personal information to CMP include consumers themselves; data analytics providers; advertising networks; social networks; data brokers; operating systems and platforms; co-branded ventures; and our affiliated and related entities. CMP uses collected information consistent with this Privacy Policy and for the purposes described below.

How We Use Information


Except as expressly provided in an agreement with your employer, CMP may collect, use, retain, share, and store personal information collected from or about you for any of the following purposes:

  • To provide and improve the Services. CMP uses your personal information – such as your address – to respond to your inquiries and provide you with requested information; and to provide and improve our customer service. If your employer contracts for CMP’s consulting services, CMP will use the information in order to complete the services. In addition, CMP may use personal information to analyze and improve the performance, usage and operations of our services using internal or external software and tools; to better understand who is using the services and how; and to develop new products or services.

  • To communicate with you. For example, CMP may use your personal information – such as your email address, telephone number, usernames, and other contact information – to respond to your inquiries; to provide you with information about Services; and to otherwise communicate with you as needed or permitted to run CMP’s business.

  • To perform business reporting, analysis, and research. For example, CMP may use information about your history with us, and information about your use of the services to engage in reporting, analytics, and research that helps CMP operate or improve our business, including but not limited to metrics measuring the performance of CMP’s marketing efforts and advertisements that you may see or receive. CMP and our service providers also may combine, supplement, and update the personal information that CMP collects from and about you, with information collected offline, across other computers or devices that you may use, and from external sources. CMP may also use your information to help understand who is using the Services; to develop new products or services; and to help CMP analyze and improve the performance, usage and operations of our services overall. CMP will use external software providers and tools to help us perform these analytics.

  • To prevent fraud, comply with applicable law, protect CMP’s business, and other purposes. For example, CMP may use your name, contact information, and other personal information to protect the security or integrity of the services and our business; to prevent fraudulent activity; to assist law enforcement; and/or to comply with legal or regulatory obligations. CMP may also use and share aggregated or de-identified personal information for any purpose.


Information We Share


CMP’s policy is to prohibit the unlawful disclosure of your personal information. CMP will not release your name or otherwise publicize the fact that you purchased goods or other information to us unless: (a) you grant CMP permission to do so; or (b) CMP is requested or required to do so by law. To learn more about how CMP protects your personal information, such as your name and address, please Contact Us.

Sale of Information
CMP has disclosed but has not sold personal information to third parties for a business or commercial purpose in the preceding 12 months as described above. CMP does not sell the personal information of minors under 16 years of age without affirmative authorization. If you wish to change personally identifiable information that you have provided CMP, please Contact Us.

Disclosure of Information

CMP may disclose personally identifiable information you provide to third parties if required to do so by law or in the good faith belief that such preservation or disclosure is reasonably necessary to: (a) complete the transaction, such as providing your shipping information to our carrier; (b) comply with legal process; (c) enforce the Agreement; (d) respond to claims that any information you provide violates the rights of third parties; (e) protect the rights, property, or personal safety of CMP, its users and/or the public; or (f) in relation to the sale, assignment, merger, transfer or acquisition of all or substantially all of CMP’s assets or shares by a third party.

In addition, CMP may share or disclose the personal information CMP collects from or about you when (i) CMP notifies you or obtains your consent; (ii) when CMP’s service providers need such information in order to provide a business service to CMP; or (iii) or in any of the following situations:

Affiliates: We share your personal information with affiliates, business units, and/or subsidiaries for business, operational, promotional, marketing, or other purposes consistent with this Privacy Policy.

Service Providers: CMP shares your personal information with service providers used to provide business, professional, or technical support functions for CMP; that help CMP operate its business; and that perform other activities in support of the services or CMP’s business. For example, we share your personal information with service providers who assist us with shipping your order; processing and responding to your inquiries; advertising and marketing the Services; or processing your payments. Examples include advertising networks and data analytics service providers CMP uses for marketing and advertising services. CMP’s service providers are authorized to use your personal information only as instructed by us and for the business services they are providing to CMP.

Third parties: CMP may also provide personal information to business partners or other third parties with whom CMP may jointly offer products or services. In such cases, the business partner or third party’s name will appear with CMP’s [or one of our brands], and the third party’s use of your personal information will be governed by their privacy policies. We may also share aggregated or de-identified information with third parties without restriction.

Sales or transfers of businesses or assets: We may sell or purchase assets during the normal course of our business. If another entity acquires CMP and/or of any of our affiliates, personal information we have collected about you may be transferred to such entity. In addition, if any bankruptcy or reorganization proceeding is brought by or against CMP, such information may be considered an asset of CMP’s and may be sold or transferred to third parties.

Legal matters; compliance with the law: CMP may disclose personal information collected from or about you to the government, insurance providers, or to other third parties to comply with applicable law; regulations; governmental and quasi-governmental requests and investigations; court orders; subpoenas or other legal process; or to defend ourselves in legal matters. CMP may share your personal information with fraud prevention service providers in connection with suspected illegal activity associated with any of the Sites or our business; to protect against harm to the services, to CMP, or to others; to detect security incidents; or to defend ourselves in legal matters.

Tracking


CMP will respond to Web browser “do not track” signals. If you would like additional information about online tracking and various opt-out mechanisms, please see https://youradchoices.com/

Because we link to social media sites, and from time to time may include third-party advertisements, other parties may collect your personally identifiable information about your online activities over time and across different web sites when you visit this Site.

Please note that not all tracking will stop even if you delete cookies.

Encryption


CMP uses no encryption (data scrambling) on certain portions of the Site, but uses encryption on portions where you are transmitting financial information, such as credit card information. When you are on any web site that asks you for confidential information, you should check to see if the information being transmitted is encrypted in order to increase the security of your information. Keep in mind that there is no such thing as perfect security.

Limitation of Liability


Except as otherwise expressly provided in a signed contract with your employer, UNDER NO CIRCUMSTANCES SHALL CMP BE LIABLE FOR ANY DIRECT OR INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES THAT MAY ARISE FROM A CLAIM OF BREACH OF THIS PRIVACY POLICY. Some jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages. In such jurisdictions, our liability is limited to the greatest extent permitted by law, or $5, whichever is less.

Process for Review and Changes


[You may review and change your information at any time by contacting us using the Contact Us link.]

Children and Minors


CMP makes no active effort to collect personal information from children under the age of 18 in the United States and does not wish to receive any such information.

Additional Rights:
Applicable laws may give you additional rights that are not described in the Privacy Policy.

Contact Us


For further information on Privacy matters contact hello@collectivemind.com.au.


Effective Date: December 1, 2021
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